Staff Tech Hub
The tools that keep
UT running every day
Microsoft 365, Workday, AI tools, secure remote access, and training — everything UT staff need to do their best work, in one place.
25K+
UT staff using M365
and Teams daily
and Teams daily
$0
Cost for AI tools including
Copilot, Spark & Sage
Copilot, Spark & Sage
1K+
LinkedIn Learning courses
free for all UT staff
free for all UT staff
Microsoft 365
Your complete productivity suite
Every UT staff member has a fully licensed Microsoft 365 E5 account — the highest-tier enterprise license, which includes advanced security, compliance tools, and Copilot AI integration.
Microsoft 365 E5 · Enterprise License
Teams is UT's official collaboration platform
All UT staff voice, video, chat, and file collaboration should use Microsoft Teams. UTPD, emergency management, and official departmental channels are Teams-first.
5TB
OneDrive storage
per account
per account
E5
Highest-tier
M365 license
M365 license
✓ Copilot AI included in Word, Excel, Outlook & Teams
✓ Advanced Threat Protection and eDiscovery (E5)
✓ Microsoft Purview compliance and data loss prevention
✓ Power Platform — Automate, Apps, BI, and Virtual Agents
Workday
HR, payroll, benefits, and manager actions
Workday HCM is now in place for UT Austin human resources workflows. Staff can use it for HR, payroll, benefits, leave, and manager self-service with UT EID Single Sign-On.
Payroll & Pay Stubs
View current and historical pay statements, update direct deposit, and manage W-4 withholding — all in Workday's Pay worklet.
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Time Off & Leave Requests
Submit vacation, sick, FMLA, and other leave requests; view your balances; and manage team absence calendars if you are a manager.
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Benefits & Open Enrollment
Enroll in or update health, dental, vision, and supplemental benefits. Access UT SELECT plan documents and dependent coverage management.
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Manager Self-Service
Initiate hires, process position changes, manage team compensation, and run headcount reports. Streamlines supervisory actions without paper forms.
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🔵 Workday · UT Austin
Common Workday tasks — quick access
These are the most common HCM-related Workday actions. Log in once with your EID and access them from your Workday homepage worklets.
Request time off
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View my pay stub
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Update direct deposit
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Update personal information
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Change benefits (life event)
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Review team actions
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Open Workday →
UT.AI — Free for Every UT Staff Member
AI tools to amplify your productivity at work
Microsoft Copilot, UT Sage, and more — enterprise-licensed and operating under UT data governance, safe for institutional work.
Essential Tools
Your daily staff toolkit
The services and systems you use every day — directly linked.
Microsoft Teams Phone
UT's enterprise telephony runs on Teams. Manage voicemail, call forwarding, and conference bridges from within Teams or the web.
EID & Duo MFA
Manage your UT EID password, Duo trusted devices, and role-based access requests. Multi-factor auth is mandatory for all institutional systems.
Cisco AnyConnect VPN
Required for secure remote access to UT internal systems, restricted network shares, and administrative applications from off-campus.
ServiceNow (IT Ticketing)
Submit, track, and manage IT service requests. The single portal for hardware, software, access requests, and incident reporting.
SharePoint & OneDrive
Departmental file sharing and collaboration via SharePoint. Personal work files in OneDrive — both fully managed and backed up by ET.
Managed Print (Xerox)
UT's managed print fleet. Submit print jobs from any device, pick up at any campus printer. Automatic duplex and cost-center billing.
Digital Certificates
Request UT-issued SSL/TLS certificates for departmental websites, email signing certificates, and code-signing credentials via InCommon.
Room & Resource Booking
Reserve conference rooms, A/V equipment, and shared spaces across campus through the Microsoft 365 Room Finder or EMS.
Security & Compliance
Protecting UT data is everyone's job
Staff handle some of the university's most sensitive data — FERPA records, HIPAA information, research data, and financial systems. Here's what you need to know.
Phishing & Social Engineering
UT staff are high-value phishing targets. Learn to recognize spear-phishing, BEC fraud, and credential-harvesting attacks — and report suspicious emails to security@utexas.edu.
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Data Classification & Handling
UT's four data sensitivity tiers — Public, Internal, Confidential, and Restricted. Know which systems are approved for each tier before storing or sharing institutional data.
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Endpoint Security (CrowdStrike)
All UT-managed devices must run CrowdStrike Falcon EDR. ET pushes updates automatically; staff must not disable or uninstall the agent. Personal devices: use Defender.
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HIPAA & FERPA Compliance
Annual training is mandatory for all staff who handle student records or health information. Completion tracked in Workday Learning. Deadline: September 30 each year.
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Report a Security Incident
Suspected data breach, ransomware, lost device, or unauthorized access? Report immediately to the ISO at security@utexas.edu or 512-475-9400. Time is critical.
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🛡️ Your Security Posture
Annual compliance checklist — Spring 2026
Items every UT staff member should complete by end of semester.
✓
Duo MFA enrolled — All UT systems now require two-factor authentication. Set up or manage Duo →
✓
EID password current — Passwords expire every 365 days; rotate before expiry to avoid lockout. Use 1Password →
!
Security Awareness Training — Complete the 2026 module in Workday Learning by April 30
!
FERPA & HIPAA refresher — Annual recertification due if your role handles student or health records
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CrowdStrike installed — Required on all UT-issued devices; check with your department IT if unsure
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AI data policy read — Review what institutional data is permitted in UT Spark and Copilot before using AI at work
Training & Development
Grow your skills on UT's dime
From mandatory compliance courses to optional professional development — all tracked in Workday Learning and largely free to staff.
Workday Learning
UT's official LMS for all mandatory compliance, HR-required, and role-based training. Completion tracked automatically and visible to HR.
Security Awareness 2026
FERPA for Staff
Clery Act Awareness
Title IX for Employees
AI in the Workplace
LinkedIn Learning
Over 20,000 professional development courses free to all UT staff. Sign in with your UT EID — no separate subscription needed.
Microsoft 365 Essentials
AI for Business Professionals
Power BI: Getting Started
Project Management Foundations
Excel: Advanced Formulas
AI at Work — UT.AI Training
Practical workshops on using Copilot, UT Spark, and UT Sage for real staff workflows — not theory, actual job tasks.
Copilot for M365 Users
UT Spark for Staff
AI & Workday Data Policy
Power Automate Quick-Start
Building Prompt Libraries
Upcoming Workshops
Live sessions this month
No upcoming events are scheduled yet.
News & Announcements
What's new for staff
Organization News
Welcoming Matt Meyer to Enterprise Technology
Matt Meyer joins Enterprise Technology on May 4th as our new Associate Vice President for Enterprise Initiatives & Instructional Technology — leading Canvas LMS, instructional design, learning spaces, digital accessibility, and faculty engagement across UT Austin.
Awards
Senate of College Councils Names Cole Camplese Administrator of the Year
Cole Camplese has been named the FY25-26 Administrator of the Year by the Senate of College Councils, recognizing his commitment to student-centered technology including Canva for Campus, printing credits, and Digital IDs.
ET Newsroom
UT Engineers Just Flew Humans to the Moon. ET Exists to Support the People Who Make That Possible.
Six UT Austin alumni — including NASA's Chief Flight Director — powered the Artemis II mission around the Moon. Their success is a reminder of why the work of supporting a research university with the right infrastructure, tools, and technology actually matters.
Get Help
Staff support channels
ServiceNow — IT Ticketing
The single portal for all IT requests: hardware, software, access, network changes, and incident reports. Staff get SLA-based response with priority routing for critical systems.
Submit a Ticket →
IT Service Desk — 24/7
Phone, chat, and email support for account issues, VPN, M365, device problems, and Workday login issues. Staff calls are prioritized during business hours.
Contact Support →
Department IT Contacts
Many colleges and major units have dedicated IT support staff embedded in their organizations. Find your departmental IT contact for hands-on, localized assistance.
Find Your IT Contact →